House Staff Achievement Grants: Application and Policy

Application Deadline - Submissions: April 1 and October 1

Notification of Award - Submissions: November 1 and March 1

Funding - Submissions: For 12 months staring on notification date

6-Month Progress Report - Submissions: 6 months after notification date

Final Progress Report - Submissions: 13 months after notification date

Submit applications via interoffice mail to:
Maricopa Medical Foundation, Adm Bldg. LL
Attention: Executive Director

Introduction - The Maricopa Medical Foundation awards funds to support the development of research by house staff of Maricopa Medical Center/MIHS. This grant is intended to encourage original research projects. Any creative and original idea accompanied by sound methodology will be considered.

Application Materials - Please see the following links for additional information and forms:

Application ( Word Document | PDF )

Eligibility - Any Maricopa Medical Center/MIHS resident may apply. Recipients of MMF House staff achievement grants may not submit an application for another grant until the previous project has been completed and a final report has been submitted to the Foundation.

EXCEPTIONS: Residents may submit an application for funding of a new project before the end of the 13-month performance period if they complete the project and submit a final report, OR, if at the end of the 12 month funding period, the project is completed but the final report is not finished, the resident submits a letter to the Foundation indicating that the project is complete and the final report will be submitted within the 13 month performance period. The letter must be co-signed by the faculty sponsor. Once the project is completed and the letter is submitted to the Foundation, no more funds will be disbursed from that account.

Funds approved for one project may not be transferred to any other project. Residual funds at the end of a project will be recovered by the Foundation and used for future house-staff grants. Grant requests may be withdrawn and the funding returned at any time prior to initiation, or during the performance period. Projects will not be funded and no funding will be disbursed until the Institutional Review Board has approved the project.

Definition of Research - Research is broadly defined as scientific investigation designed to furnish new knowledge relating to health care. Such investigations may focus on basic science research, clinical research, preventive medicine, epidemiology, health care policy, or medical teaching and education. Prior to being funded, all projects must be approved by the MIHS Institutional Review Board (IRB) or the IRB of the affiliated institution if the project is to be conducted at another site.

Evaluation of Applications - Each application will be reviewed by a committee of the directors of the Maricopa Medical Foundation. Applications will be evaluated on: (1) the creativity of the concept, (2) the clinical significance of the project (3) the soundness of the methodology, and (4) the likelihood the project will be completed. The final funding decision will be made by the directors of the Maricopa Medical Foundation.

 

Terms of the Award

 

Location of Work - Grants are awarded for investigations at MIHS facilities or affiliated training locations, under the supervision of MIHS faculty and commonly using MIHS patients.

Financial Support - Grants are to be utilized to conduct research projects. No funding will be approved for investigator salary support. Capital equipment purchases must be included in the grant request. Funds will be maintained in and accessed through an account with the Foundation. No funds will be provided for any expenses incurred prior to the date of notification of the award. Budget line items will be approved by the Foundation.

Liability of the Maricopa Medical Foundation - The MMF assumes no financial liability if patient care responsibilities of any kind are undertaken by the applicant.

Limitations on Grants - The MMF is not fiscally responsible for funds necessary for the project's completion. Grants are awarded on a one time basis for each project though funding for subsequent work will be considered with a new application. A maximum of $5,000 will be awarded for each approved grant application. These funds may be used for:

  • Salary support for ancillary staff (e.g. technicians, statisticians, nurse coordinators),
  • Consumables or services rendered as part of the project (e.g. medications, respiratory therapy treatments, radiographic or laboratory studies). Funds will not cover the cost of bulk supply purchases. It will only cover the cost of actual supplies used (unless previously approved by the Foundation),
  • Limited costs related to presentation of the data (e.g. posters, slides), and/or
  • Limited publication costs (include in budget).

Funds are not to be used for investigator salary support, capital equipment (costing more than $500 and have a life of over one year), or travel.

Publications - All publications, abstracts and posters will acknowledge the support of the Maricopa Medical Foundation, and a copy of any submitted abstract, poster or manuscript will be submitted to the Foundation.

 

Academic Excellence Day

 

In May, work supported by these grants must be submitted for presentation at Academic Excellence Day with acknowledgment of Maricopa Medical Foundation support.

Reports - The applicant is required to submit a brief six month progress report and a final progress report to the Executive Director of the Foundation within thirty days of the conclusion of the award year. Failure to submit these reports on time may result in forfeiture of grant dollars. Both should be signed by the applicant and the preceptor. Additional reports may be required, depending on the cost and/or the complexity of the project.

Last updated on December 16, 2009